CONvergence Convention Committee/Open Meeting Agenda
Sunday, October 16, 2016
Future meeting dates (subject to change)
Saturday 11/19/16*
Location: Hallie Q Community Center
*DATE AND LOCATION CHANGE*
To be confirmed
Saturday 1/21/17 Board Election
Sunday 2/12/17
Saturday 3/18/17
Sunday 4/2/17 Member Advocate Election
Saturday 5/6/17
Sunday 6/4/17
Saturday 6/17/17
Friday 7/7/17 Open meeting
Saturday 7/29/17 Post Mortem and Volunteer Party
Board Announcements
Department name change and move
The Allocations department is now the Hotel Room Allocations department.
The Hotel department is now Hotel Relations department
The First Advisor’s department is moving to the Hospitality division.
30+ hour volunteer room lottery
Due to feedback from the Convention Committee, 30+ hour volunteers who prefer to have rooms in the Sheraton or Crowne Plaza will be notified 1 week prior to the room block opening to the public.
Note: The Board will work up a way for CONvergence Convention Committee members to put in requests for rooms in the other hotels for themselves and their department needs. This will be communicated at the next convention committee meeting.
Budgets are due today
— Thomas will be available during the working meeting to help anyone. Michael will be available to help you find out what your expenses were last year
Membership Advocate Election
Becca was reelected as Membership Advocate by
Board of directors Elections – Deadline 11/15 11:59pm Central
Board of Directors position up for election are Activities and Communications & Member Relations. Deadline for self nomination is November 15, 2016 11:59 PM Central. Please email your self nominations to [email protected] with the subject Board Elections.
Department Request for brainstorming
ConSuite: We are looking for suggestions for the replacement of soda fountains, due to additional issue with our current method. If you have any additional suggestions or would like to help research some of these options, please email [email protected] with the subject line Soda brainstorming.
- Replace system with pick your flavor
- Cans in bulk
- Just root beer in kegs
- Contact for product
- Discount or at cost vending machines
- Bag and box
- Not surviving at all as it is bad for you
- Extra water coolers
- Sparkling water on tap
- Soda bar soda streams
Department Announcements
Activities
Programming
Administration
Communications & External Relations
Need Heads for Dealers, Artist Alley and Partners Task Force
Facilities
Resume
Introducing the Gurus for this year:
Camille McDermott(New!), Kathy Peck, Theresa Hesse and Amy (also Resume Head)
Gurus and their Departments are as follows:
Camille: Cinema Rex, Art Show (and Auction), Connie’s Space Lounge, Connie’s Quantum Sandbox, (All Things) GPS, Theatre Nippon, Teen Room.
Kathy: COF2E2, Nerf-Herders, Operations, First Advisors, Registration, Volunteers Den & Cabana 132 (and any Table NOT in CVG Central), Parties.
Theresa: CONsuite, Gaming (22nd Floor & Consuite), GOH Reception, Logistics, Programming, Smoker’s Paradise, Accessibility & Inclusivity, Member Advocates, Allocations.
Amy: Artist Alley (if in Double Tree), Dealers (if in Double Tree), Dock, GOH Signing Table (in CVG Central), Hotel, Mainstage/Masquerade/Masquerade Green Room/CVG TV&Videography/Opening&Closing Ceremonies, Volunteer’s Table (if in CVG Central, Merchandise, BookSwap.
The Resume timeline for 2017 (the same as previous years):
By November Con-Com: All Departments should have electronic copies of last year’s Resume documents emailed to them.
The Resume Deadline remains the April(2017) Con-com and the May Con-Com(2017) continues to be the Final Sign-off date.